Promotion Procedures for Research Scientists



Instructions for Assembly of the Promotion Dossier
Promotion recommendations to ranks of Associate Research Scientist and Research Scientist must be submitted to the Office of the Vice President for Research, according to the instructions below.

Appointments at the level of Research Investigator or Assistant Research Scientist are approved at the school / college level.

Promotions to be effective on September 1, 2023 must have materials submitted by February 8, 2023.



  • All materials are to be submitted electronically.
  • A preliminary list of those expected to be considered for promotion shall be submitted by October 14, 2022.
  • A casebook template and instructions for formatting and uploading casebooks and summary memoranda are available below.
  • Please upload the casebook as a single PDF file to the Dropbox designated for your unit. In addition to the casebooks, the Dean/Director should include a summary memorandum indicating name, current rank, appointment and level of effort for each individual being recommended for promotion and the promotion action. The final summary memo should be uploaded as a separate document in the same Dropbox location. Contact if you do not have access to your school’s/college’s assigned Research Scientist Promotions Dropbox.
  • Promotion packets will not be acted upon until all required documents are present.
  • For further information, contact Wendi Mohl in OVPR, or


January – June 2022

    • Units follow internal process for identifying faculty eligible for promotion on the research scientist track.

August 1, 2022

    • OVPR memo to units with promotion process, dates and instructions.

October 14, 2022

    • Units upload summary list and information on faculty eligible for promotion to Dropbox.

February 8, 2023

    • Deadline for uploading complete casebooks to Dropbox.

June 1, 2023

    • Outcome of casebook review shared with Units.

References and Resources