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A-Z Index and Glossary

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  • DRDA (Division of Research Development & Administration)

    Division of Research Development & Administration. Prior to January 1, 2012, the name of the Office of Research and Sponsored Projects, ORSP. 

  • DS-2

    Federal guidelines require the university maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services. The DS-2 is a description of the university's accounting and management practices. Universities submit it along with  F&A cost proposals.

    • DHHS DS-2 Approval Letter for F&A Cost Approvals Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services. The DS-2 is a description of the university's accounting and management practices. Universities submit it along with F&A cost proposals.
  • DUA

    Data Use Agreement

  • E-Verify Compliance

    Employee information is entered into the federal E-Verify system where it is checked against federal databases to confirm identity and employment eligibility.  New hires on covered contracts must be E-Verified within three (3) days. Existing employees on covered contracts must be E-Verified within thirty (30) days.

    If you have questions or need to learn more about this process, visit E-Verify on the Human Resources website.

  • Early Termination

    Early Termination / Close Out – In certain instances, a project may be terminated prior to the original expiration date. Possible reasons for early termination include: the PI has expended all of the awarded funding in compliance with the award terms and conditions, and has submitted all project deliverables; the PI is leaving U-M and the project will not be transferred or assigned a new PI; and the sponsor has requested an early termination. Award agreements typically include a clause for how an early termination situation will be handled, so individual awards should be reviewed for specific guidance. Generally, sponsor-initiated notices will be sent to ORSP, in which case ORSP will inform the PI and Sponsored Programs Office. This form should be used when the PI either wants to initiate an early termination or receives an early termination request from the sponsor. In the latter case, the sponsor's notice should be provided to ORSP. 
    Important: In the event of early termination, all required reports (e.g., financial, technical, property and patent), must still be provided to the sponsor. Departments should also be mindful of whether an early termination may negatively impact the sponsor's willingness or contractual requirement to make final payment on outstanding invoices.

  • ECO

    Export Controls Officer

  • ECRC

    Export Controls Review Committee

  • EDGAR

    Education Department General Administration

  • Effort Certification

    Employees appointed directly to a sponsored project sign an annual certification that the distribution of effort on their appointment form is correct.

    Learn more about Effort on our YouTube channel.

  • Environment, Health & Safety (EHS)

    The EHS department promotes health, safety and environmental education and compliance within the U-M campus community to ensure U-M maintains a healthy workplace.  (Formerly OSEH - Occupational Safety and Environmental Health). 

  • eRA Commons

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    Electronic Research Administration. NIH's online interface with applicants/grantees which supports the ability of institutions and PIs to access and share administrative information throughout the full life cycle of the grant, from submission through closeout.

    Reports handled in eRA

    • Internet Assisted Review (IAR): The ability for a PI as a reviewer to submit critiques and preliminary scores for applications being reviewed.
    • Financial Status Reports (FSR): The ability for financial report filing via the Commons by the University's Sponsored Programs Office. Financial reports are submitted automatically by Sponsored Programs.
    • Closeout reports: The ability to submit final closeout reports electronically for grants that have ended. NIH closeout reports and questions should be addressed to orsp-nih-rppr@umich.edu.
  • eResearch (eRPM, eRRM, eRAM)

    U-M's web-based system for managing research-related activities. See: http://eresearch.umich.edu/

    • eResearch Proposal Management (eRPM)
      • ​Electronic routing, approval, and submission for proposals to external sponsors, including Grants.gov
      • Project management (project award notices and project change notices)
      • Award management
    • eResearch Regulatory Management (eRRM)
      • Application, review, and approval processes for human subjects research
      • Application, review, and approval processes for research involving biological materials subject to Institutional Biosafety Committee (IBC) guidelines
    • eResearch Animal Management (eRAM)
      • ​Application, review, and approval processes for the use of vertebrate animals in research and education
      • Registration of controlled substance licenses for the use of controlled substances in research
    • eResearch Conflict of Interest Management (eRCM)
      • Online outside interest disclosure system (M-Inform)
      • Review and determination processess for U-M Conflict of Interest (COI) Offices
    • eResearch Tips and Tricks A comprehensive listing of job aids and resources from eResearch for the eResearch Proposal Management System (eRPM).
    • A fillable PDF worksheet with an extraction of some of the questions in FORMS-E for the SF424 forms set. This worksheet is intended to help Research Administrators (RAs) collect the detailed data and scientific questions they will need from their principal investigators (PIs) to more readily complete FORMS-E in the eResearch Proposal Management System. 
  • Ethics and compliance (E&C)

    Ethics and compliance (E&C) covers a broad range of activity, from general E&C guidelines for conducting research responsibly to specific regulations governing types of research such as human subjects research. Project teams are expected to uphold the core principles of U-M research compliance: Fostering ethical conduct, ensuring compliance with federal and state regulations, defining U-M compliance guidelines, and safeguarding U-M researchers and research.

  • Ethics, Integrity & Compliance website

    U-M resource to learn about compliance activities across the university and to report concerns via the Compliance Hotline.  For details see the Ethics, Integrity & Compliance website.

  • Experts Database / Expertise Portal

    U-M along with other leading research universities in Michigan, along with Elsevier, developed a free online Expertise and Resource Portal, a searchable database  enabling companies in Michigan and around the globe to tap into the expertise of the universities’ faculty researchers, high-tech facilities and other academic resources responsible for $2 billion in annual research.
     
    Developed and maintained by the Michigan Corporate Relations Network (MCRN), a unique collaboration of six research universities and Michigan’s University Research Corridor, it was officially released In October 2013.
     
    The portal uses Elsevier’s SciVal® Experts technology to showcase Michigan’s leading research experts and facilities and was funded by a grant from the Michigan Economic Development Corporation (MEDC). The portal provides an easy way for companies to find experts who can help them develop new products or deal with technical challenges, for example, thereby facilitating essential knowledge transfer.  MCRN universities provide an incredible amount of university-to-business resources including: Michigan State University in East Lansing, the University of Michigan campuses in Ann Arbor and Dearborn and Wayne State University in Detroit, Michigan Technological University in Houghton and Western Michigan University in Kalamazoo 
     
    Users can search a database of of 6,632 researchers and 103 core research facilities that have produced more than 290,000 publications and received nearly 30,000 research grants.  
     
    “By using this portal, companies can get assistance with advancing a new product or process, or in finding a solution to a particular challenge – all without having to guess at which researcher or facility is the best one to contact,” said Daryl Weinert, Associate Vice President at the University of Michigan Office of Research and Sponsored Projects in Ann Arbor. “We know companies need timely answers to remain competitive, and we can make sure they are connected to the right university resources quickly.” 
     
    In this rare collaboration, business engagement officers at all six universities work together to develop a strategy for connecting companies with appropriate and available university resources. The portal is part of an array of programs offered by MCRN and funded by the MEDC to help businesses connect with university resources in an effort to boost Michigan’s economy while strengthening the collaboration between academia and industry.

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  • Export Controls

    Export Controls are federal laws that govern how technology, technical data, technical assistance (e.g., training), and funds, items, or materials (from software to satellites and more) are physically or electronically exported, shipped, transmitted, transferred, or shared from the U.S. to foreign countries, persons, or entities (e.g., companies, governments).

  • Export Controls Compliance Manual

    Downloadable resource the provides an overview of the University of Michigan Export Controls Compliance Program, including resources and guidelines.

  • Fabrication Account

    A special form of a sub-p/g that is used when investigators build equipment from purchased materials and supplies (generally excluded from indirect costs).

  • Facilities and Administrative Costs (F&A)

    F&A, also known as "indirect costs" or overhead (e.g., electricity, central administrative services), are the real costs of university operations which are not readily assignable to a particular project.  F&A rates are determined by the Uniform Guidance, 2 CFR Part 220, "Cost Principles for Educational Institutions." 

  • FAIN Federal Award Identification Number

    FAIN (Federal Award Identification Number) is the unique identifying number assigned to all federal finance awards. Since October of 2013, the Office of Management and Budget (OMB) has required all Federal Agencies to issue a FAIN to all financial assistance awards or grants.

     

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